Office Manager
Harmattan Ai
Office Manager
Location
Lausanne
Employment Type
Full time
Location Type
On-site
Department
G&A
About Us
Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.
Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.
About the Role
We are looking for a motivated Office Manager to join our operations team and support our rapid growth by ensuring the smooth and efficient running of our daily activities. In this role, you will collaborate with various stakeholders across the company to maintain effective and streamlined operations.
Responsibilities
Day-to-Day Operations
Oversee office management tasks such as supplies procurement, vendor relations, and facilities upkeep.
Ensure the smooth running of administrative activities, including mail distribution, travel arrangements, and meeting scheduling.
Provide hands-on support in any operational matters that arise, maintaining a “no-task-is-too-small” mindset.
Project & Event Management
Coordinate and execute one-off projects, from planning technical events to facilitating special corporate gatherings.
Serve as a key point of contact for internal and external stakeholders, ensuring project milestones are met on time and within budget.
Oversee logistics, venue bookings, and day-of-event requirements, guaranteeing operational excellence throughout.
Strategic & Process Improvement
Collaborate with leadership to refine operational processes and identify cost-saving and efficiency-enhancing measures.
Assist in building and implementing scalable internal systems, driving continuous improvement across HR, Finance, and Operations.
Proactively recommend new tools and technologies that can enhance workflow and reporting accuracy.
Requirements
A background or proven experience in office administration, operations, or coordination is preferred.
Organizational & Operational Skillset
Demonstrated ability to juggle multiple responsibilities, meet deadlines, and manage shifting priorities with minimal supervision
Exceptional attention to detail, ensuring consistency and rigor in all tasks.
Communication & Collaboration
Excellent verbal and written communication skills, capable of engaging stakeholders at all levels.
Highly collaborative, with a willingness to build strong relationships across teams.
International Exposure (Preferred)
Experience working with diverse teams or across different geographies and cultures.
Commitment & Drive
100% dedication to Harmattan AI’s mission, vision, and ambitious growth plans.
Strong sense of ownership and the determination to “get things done” where needed, when needed.
We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.
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