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Accounts Payable Specialist

AviaGames

AviaGames

Accounting & Finance
San Mateo, CA, USA · San Mateo, CA, USA · California, USA · United States
Posted on Saturday, June 22, 2024

Who are we?

AviaGames aims to bring together gamers from all walks of life via the ultimate,all-in-one social competition gaming platform that not only provides a unique form of entertainment, but also an outlet to decompress and build connections with fellow gamers.

Based in the Bay Area, AviaGames’ flagship product Pocket7Games’ features more than 10 unique mobile games linked to a single membership and wallet system, allowing players to switch among casino, puzzle, action, card, math and brain games seamlessly. Currently in a period of hyper-growth, , AviaGames recently expanded to the UK and the Pocket7Games’ platform now has more than 10 million users with nearly one billion dollars in cash awarded to players.

If you have a passion for gaming and want to be part of a fast-moving, collaborative start-up culture, AviaGames is the place for you. As we gear up for the next stage of growth and global expansion we are looking for talented, driven and motivated individuals to join our fun, inclusive and diverse team.

Job Description:

We are seeking an experienced Accounts Payable Specialist who is proficient in both English and Mandarin to join our finance team. The ideal candidate will be responsible for processing invoices, managing vendor relationships, and ensuring timely payments. Strong communication skills in both English and Mandarin are essential for effectively liaising with vendors and internal stakeholders.

Key Responsibilities:

  • Vendor Invoice Processing: accurately process invoices received from vendors. Verify invoice details and ensure all invoices are coded correctly and entered into the accounting system in a timely manner. Review purchase orders, contracts, and other supporting documents to ensure accuracy and completeness. Remind expense owners to submit vendor payment applications on a recurring cadence and follow up on unpaid invoices with long aging.
  • Payment Processing: prepare and process payment runs and ensure all payments are fully approved and processed accurately and on time, in accordance with company policies and vendor terms. Reconcile payments with invoices and maintain accurate records of outgoing payments.
  • Credit Card Management: Collect credit card receipts from the employees and review each credit card receipt for accuracy, ensuring that the amount, date, and vendor information match the corresponding transaction. Ensure all credit card transactions are coded correctly and entered into the accounting system in a timely manner.
  • Vendor Profile Management: coordinate the onboarding process for new vendors, collecting necessary documentation such as W-9 forms, vendor contracts, and banking information. Maintain an accurate and up-to-date vendor database. Assist external CPA in preparation of Form 1099 to vendors and submit copies to the IRS by the annual deadline, ensuring compliance with reporting requirements.
  • Month-End Close: assist with month-end closing activities, including preparing accruals for outstanding invoices and posting journals entries related to accounts payable. Reconcile payables related GL accounts, including accounts payable, credit card payable balances and accruals.
  • System improvement: assist with AP process improvements, system upgrades, or audit preparations. Take initiative to identify opportunities for process efficiency and recommend solutions to enhance the accounts payable function.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or a related field. CPA license is a plus.
  • Minimum of three years of experience in accounts payable or a similar role.
  • Proficiency in both English and Mandarin, with strong verbal and written communication skills in both languages.
  • Strong attention to detail and accuracy is a must. Preferred with solid analytical and problem-solving skills.
  • Knowledge of accounting principles and practices.
  • Experience with accounting software (e.g., Bill.com or NetSuite) preferred.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Excellent interpersonal skills and ability to collaborate effectively with team members and vendors.

What is our culture?

Female founded and led, AviaGames is a driven social competition mobile gaming platform company that is committed to equality and inclusivity and playing an active role in advancing the gaming industry. At AviaGames we are committed to fostering a diverse, fair and safe environment for all to express and be themselves within a fun, creative and exciting atmosphere. AviaGames provides a space for individuals to thrive and gain experience and opportunities for career growth. Aviagames encourages its staff to be passionate, open-minded, goal-oriented, efficient, and transparent. Undeniably, our leaders demonstrate those values from the top. We strive to be competitive, curious and put forth our best efforts to continue innovating.

For more information, please find us on:

Official Website: https://www.pocket7games.com/

LinkedIn Page: https://www.linkedin.com/company/aviagames/

Even if you don’t meet every single requirement, we encourage you to apply anyway. You may just be the right candidate for our team.

Thank you for your interest!